Scheduling & Package Management Software for Tutoring Centers
Stop tracking lesson packages on spreadsheets. Manage tutors, rooms, and student progress in one place with software built for tutoring centers and learning academies.
- Automatically track lesson packages and remaining sessions for each student
- Manage tutor schedules, room bookings, and subject assignments in one calendar
- Keep parents informed with a self-service portal showing progress and package balances
No credit card required • Free forever
The challenges tutoring center owners face every day
Education businesses have unique scheduling needs. Achivly is built to solve them.
Hard to coordinate tutor schedules across subjects and rooms
Manually managing multiple tutors, different subjects, and room availability leads to double-bookings, wasted resources, and frustrated students.
Lost revenue from missed sessions and late cancellations
Students missing sessions without notice wastes tutor time and creates gaps in your schedule that are difficult to fill at the last minute.
Manual tracking of lesson packages and prepaid sessions
Tracking which student has how many lessons remaining in their package using spreadsheets is time-consuming and prone to errors.
Time-consuming invoicing and payment tracking
Creating invoices for each student, tracking payments, and managing package renewals takes hours every week that could be spent teaching.
No easy way to keep parents updated on progress
Parents want to know how their children are progressing, but manually updating them takes time away from actual tutoring.
How Achivly solves these challenges
Tutor scheduling, package tracking, and parent self-service
Smart scheduling with tutor and room management
See all tutors, rooms, and subjects in a single calendar. Manage availability, prevent double-bookings, and optimize room use with smart conflict detection.
- View schedules by tutor, room, subject, or student
- Set unique availability rules for each tutor and room
- Automatic conflict detection prevents double-bookings
- Recurring lesson scheduling with flexible rescheduling
- Mobile-friendly for tutors to manage on the go
Automatic package tracking that saves you 10+ hours per week
Sell lesson packages once and let Achivly automatically deduct sessions when lessons are completed. Parents see remaining sessions in real-time through their portal.
- Create flexible packages (e.g., 10 math lessons, 20 tutoring hours)
- Automatic session deduction when lessons are marked complete
- Parent portal shows remaining package sessions in real-time
- Set expiration dates and receive alerts before packages expire
- Support makeup lessons and flexible credit policies
Parent portal with self-service booking and progress tracking
Give parents visibility into their child's schedule, remaining sessions, and learning progress. They can book sessions, reschedule, and stay informed without calling you.
- Parents can book and reschedule lessons themselves
- Real-time visibility into package balances and expiry
- Automated reminders reduce no-shows and late arrivals
- Session notes and progress updates in one place
- Secure payment portal for package renewals
“Before Achivly, we spent hours every week tracking lesson packages on spreadsheets. Now it's automatic. Parents love the self-service portal where they can see remaining sessions and book lessons themselves.”
Ready to simplify your tutoring center?
Join hundreds of tutoring centers using Achivly to save time and grow enrollment.
No credit card required • Free forever